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Testimonials
"You did a great job of introducing us to TimeFox, handling questions promptly, courteously, and with candor.
Now, after the sale, you continue to lavish just the right amount of
attention. Here we are, a tiny organization, and they make us feel
like we're some worldwide conglomerate. It's nice to be able to tell
our little agency actually matters to you.
By the way, we love the software, too."
Steve Cuno
Chairman
RESPONSE Prospecting & Loyalty Strategies, Inc.
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"TimeFox is a fantastic tool for my public relations firm. It's been less than a month since we've implemented the system, and I've already seen an increase in our team's productivity. We are now able to provide our clients with a thorough time accounting for all of their individual projects, and I can make sure our company's budgets are on track with the click of a mouse. I only wish I had started using FunctionFox sooner!"
Tara Goodwin Frier
President & CEO
Goodwin Group
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"I want to tell you how much I LOVE TimeFox. As an independent consultant, it's easy to lose track of how much time I spend on clients (if they only knew how many hours they get free!)."
Suzie Won Davidson
WunderMarx Inc.
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FunctionFox is committed to helping smaller creative companies improve their business. TimeFox, our web-based time and project-tracking tool, is designed to help smaller advertising, design, marketing and PR firms manage their business, and do more with their valuable time.
Do you find that more and more of your designers and freelancers work away from the office?
Are you finding that the lack of face-to-face contact is becoming a hassle? In this month's issue we provide a great article on how to survive in the virtual workplace. Be sure to stop by the TimeFox Tip section for a cool feature that will get your staff to be more aware of Estimated Time versus Actual Time on a project.
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Feature Article: Working Smart in a Virtual Age
Customer Profile: Roher Public Relations
TimeFox Tip
FunctionFox Referral Program
Contact FunctionFox
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Working Smart in a Virtual Age
by The Creative Group
Face-time is becoming less frequent due to advances in technology. While the mobile office used to be limited primarily to CEOs and salespeople, today it might include anyone from an administrative assistant to a creative director. With this "democratization of mobility" comes new business demands. Whether you're a freelance copyeditor working from home or a full-time art director who spends three days a week on the road, it's important to find the most effective methods for communicating clearly with those at the office. Following are some of the most common mistakes people make when working off-site and how to avoid them:
Mistake #1: No Backup. You're on a tight deadline for a regular client who's expecting a logo design by 3 p.m. By 2:50 p.m., you've tried to e-mail the file twice, and each time it's bounced back. Your client doesn't answer her phone, and you're worried it will delay the next phase of this project—or worse, taint your spotless record of punctuality. What should you do? This is a situation where it's key to have a backup contact in the office. Whether it's a junior designer or an administrative assistant, make sure you have a person other than your client who can alert you if the company is experiencing e-mail troubles or suggest alternate means of submitting the file.
Mistake #2: A Sloppy System. You may have had a messy desk when you were working full-time in an office, but it's not an option when working from home. This logic may seem counterintuitive—after all, you're the only one who will see your cluttered workspace. However, when it comes to meeting deadlines and locating documents, the bar is actually set higher for those who work virtually. You have to be able to keep each client's projects separate and deliver results at a moment's notice. If you're disorganized, take a day or two to establish a system for tracking projects, related paperwork and bills. Buy a filing cabinet or organization software that includes a calendar feature and address/phone system for listing all of your contacts. And back up everything; you can't afford to lose any of your hard work—or your clients' comments on those assignments.
Mistake #3: An Erratic Schedule. No one likes working with someone who is difficult to find. Establish regular hours so clients know the best time to contact you with questions or project inquiries. Even if you're under a tight deadline, avoid going "MIA" completely. Nothing is more frustrating than trying to contact a designer about a critical change to a project only to find that person unreachable. Send out a quarterly e-mail to remind regular clients of your office hours and contact information.
In addition, always keep time zones in mind when organizing meetings: If your client is on the East Coast and you're on the West, avoid planning a brainstorm session for 5 p.m. your time. Instead, put your client's schedule first.
More...
This article has been reprinted with permission from
HOWdesign.com.
and written by The Creative Group.
For more information, please visit their website at
www.creativegroup.com.
If you have an article that you would like to share, please contact us toll-free at 1.866.369.8463 or email
info@functionfox.com.
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Roher Public Relations
As the President of a marketing and corporate PR firm that works throughout North America from two corporate offices and numerous remote locations, Richard Roher knew there had to be a better way to track time than manual timesheets or PC-based applications. When TimeFox crossed his desk, Richard tried it. And loved it.
"We wanted a solution that would help us manage time and provide an up-to-the-minute tool for keeping clients apprised of time utilization," Richard explains. "TimeFox exceeded our expectations by providing ease of use, a super rapid learning curve and great reporting tools."
Richard says it takes about five minutes to learn how to use TimeFox, which makes it easy to get both permanent and contract employees using the system. At his firm, it takes new employees no longer than a day or two to be fully comfortable using TimeFox. And it's easy to maintain – collectively Roher Public Relations spends less than one man hour per month to maintain TimeFox.
More...
If you would like your company to be featured in a TimeFox newsletter,
on our website or in our promotional package,
please send your request to
info@functionfox.com.
For more articles and resources, see www.functionfox.com/resources.html.
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TimeFox is pleased to bring you this cool tip to help keep everyone in your studio, from designer to CEO, informed about the estimate for any given project. When everyone in the shop knows how much time has been estimated and how much has actually been spent, there's a better chance you'll meet – instead of exceed – your target.
Anyone in your studio has access to this feature by clicking on the underlined word Project on the timesheet page. This will bring up the scope box with a Start Date, Due Date and Estimated Time versus Actual Time.
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If you refer someone to FunctionFox, and they purchase a TimeFox subscription,
we'll give you a month's subscription to TimeFox! Refer 12 new customers,
you'll get a whole year's subscription on us!
Don't miss this chance to pass the word and realize considerable savings!
Here's how: Ask the person you refer to enter your name/company under 'Referral (Client or Friend)'
when they sign up for a demo at
www.functionfox.com/demo
or tell a friend at
www.functionfox.com/referral_program.
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For a TimeFox Demo, go to:
www.functionfox.com/demo
To arrange a guided tour of TimeFox, please send your request to:
info@functionfox.com
To order a TimeFox subscription, go to:
www.functionfox.com/purchase
If you would like your company to be featured in a TimeFox
newsletter, on our website or in our promotional package,
please send your request to:
info@functionfox.com
You can opt out of the About Time Newsletter at:
www.functionfox.com/newsletter/no_thanks.asp
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