Getting Started

Learn the basics of setup so your team can get to work faster.

home Help Center keyboard_arrow_right Getting Started Series keyboard_arrow_rightStep 5: Estimates & Retainers

Step 5: Estimates & Retainers

View Retainer Setup Instructions

Task-Based Estimates

Task-Based Estimates allow you to create a project budget by entering in the estimated hours for each task on the project. This can be very useful when working against tight budgets or needing to provide a quote to a client for project approval.

To set up an Estimate by Tasks:

  1. Navigate to 'Projects > Estimate' in the left menu.
  2. Select the Client and Project in the drop downs.
    FunctionFox product image select client project menus.
  3. Scroll down to the listed tasks and enter in the Estimated Hours for each task. (The estimated hours field is in-line editable and the entered hours are saved automatically).
    FunctionFox product image entering estimated hours.

Note: The estimated fee totals will automatically be calculated based on the task rates for each task and the hours you have entered.

Once the estimated hours have been entered, you’ll notice a comparison graph for each task. As your team tracks time against the project, you will see the comparison bar update: teal for under estimate, and red for over budget.
FunctionFox product image estimate under comparison FunctionFox product image estimate over comparison

Creating estimates allow you to quickly view the progress of your Project against the set budget. Project Estimates can be monitored from the Project Info pop-up (image below), the CEO Desktop, and the Estimate Report. FunctionFox product image viewing estimated hours in project info modal.

Project-Level Estimates

If you prefer to create a project-level estimate without breaking out estimated hours by Task, FunctionFox also allows for project-level estimates. Under Settings and Preferences > Account Preferences > Other, check off the option 'Use Project Estimates'.
FunctionFox product image setting account to use Porject Estiamtes.

If project-level estimates are active, this setting will be applied to all existing projects and new projects going forward, any task-level estimates will no longer be displayed.

When adding a new project on the Projects > Manage page, you can add your estimated amounts by filling in either the Hours or Fees field (or both, to track against both an overall estimated fee, and an overall amount of estimated hours). This can also be done on the Projects > Project Estimate page.
FunctionFox product image setting account to use Porject Estiamtes.


FOX TIP: You can choose to receive email alerts to be sent at multiple stages of estimate completion — Letting you know sooner if your budget is getting off track. Go to Account Preferences > Alerts.

Still Have Questions?

Get in Touch

FunctionFox uses cookies to deliver you the best possible web experience, analyze site traffic, and personalize content. By continuing and remaining on our site, you consent to our use of cookies. To learn more about how we use cookies please visit our Cookie Policy or Privacy Policy